Company Description

Air Charter Service have a rare opportunity for an organised and experienced Personal Assistant to join our global organisation and provide trusted, high-level support to our CEO.

Joining the organisation at a pivotal moment of global growth, the successful candidate will be agile, confident, and highly trusted, thriving in a fast-paced, high-profile environment where no two days are the same.

Job Description

The purpose of this position is to maximise the CEOs effectiveness by managing his, time, relationships and priorities allowing him to focus on leadership and decision making. Duties will include but are not limited to:

• Proactively manage and prioritise the CEO’s diary, ensuring focus is given to high-value and strategic activities
• Ensure the CEO is fully prepared for meetings by coordinating and circulating relevant documentation at least 24 hours in advance
• Monitor schedules to support adherence to planned timings and commitments
• Act as the first point of contact for internal and external stakeholders, gatekeeping and prioritising access as appropriate
• Support end-to-end meeting management, including preparation, follow-up, and tracking of action items to ensure timely completion
• Manage the CEO’s email inbox, filtering correspondence, highlighting urgent matters, and ensuring effective responses
• Coordinate all travel arrangements, including transport and accommodation; produce detailed itineraries, update the CEO’s calendar, and confirm visa and entry requirements for international travel
• Organise and support networking events, managerial lunches, and group meetings with new starters
• Prepare reports as required to support executive and organisational needs
• Lead and support ad hoc projects as directed

Additional Information

• 22 days annual leave per annum, increasing to 25 after 1 years service (and with length of service)
• Free breakfast, lunch and snacks in our onsite canteen "The Hangar"
• Free onsite gym with weekly classes
• Life insurance
• Private healthcare and pension
• On site parking
• 2x giving back days per year
• Regular social and charitable events

Qualifications

• Previous experience as a Personal or Executive Assistant supporting a CEO or senior executive
• Proven ability to manage complex diaries, international schedules, and competing priorities
• Strong organisation skills with the ability to manage multiple tasks at once
• Experience acting as a trusted gatekeeper, engaging confidently with senior internal and external stakeholders
• Experienced in meeting preparation, including papers, briefings and action tracking
• Experience coordinating international travel, including visas and itineraries
• Demonstrated ability to work with discretion, judgement and professionalism in a fast-paced environment
• Able to communicate confidently and build impactful strong relationships