Order and Delivery Coordinator (Full Time)
Department: All Openings, Administration
Essential Job Functions
Administer Aircraft Sales Contracts and Order Process from Yearly Completion Schedules and Databases, Aircraft Purchase Agreements, Specifications, Configuration, Invoicing and Aircraft Delivery to ensure aircraft is built to customer specifications and standards.
Record Aircraft Specifications requirements and due dates for equipment, interior, exterior and FAA registration and communicate with dealers to ensure company schedules are met.
Work with customer to prepare and record Aircraft Specification documents including Equipment, Interior and Exterior specifications to be entered into ERP system.
Assists with Delivery Prep of Aircraft, including: fueling; updating data bases and subscriptions; and visual inspections.
Executes Aircraft Delivery Process including Customer scheduling, creating Service Work Orders, Aircraft Delivery paperwork, and Customer tours when needed.
Assist in creating and maintaining invoices for Department and Aircraft Purchase Agreements
Performs administrative duties to include, but not limited to, answering customer phone calls and critical email correspondence which requires discretionary skills.
Monitor Department data to ensure data integrity in Pipers ERP system, PACT system, Database and E-files, including but not limited to Aircraft Product Descriptions, Aircraft Price Lists, Aircraft Paint Extension, Sales Quotations, Aircraft Sales Orders, Aircraft Product Variant, Aircraft Registration Numbers, Invoices, Installment Schedules, Aftermarket requirements, Invoicing and Aircraft Deliveries.
Manages the prioritization of required work, ensuring business critical activities are completed in a timely manner.
Performs other related duties as required.
Minimum Position Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education and Experience
Associates Degree or equivalent work experience
