Management Support Specialist

Federal Aviation Administration •

Washington DC, District of Columbia, United States

Position Type: Contractor

Job Description:

Serves as a Management Support Specialist to the Office of Environment and Energy, Financial Management Branch, AEE-4, providing a broad range of administrative support to senior and executive level officials supporting high-level agency wide programs and initiatives.

Duties

This position serves as a Management Support Specialist to the Office of Environment and Energy, Financial Management Branch, AEE-4 providing a broad range of administrative and clerical support in the office. Performs a combination of routine and multiple and varying assignments under the general direction of a manager, project/program manager, team leader, or more experienced professional. Acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility.

Applies experience and detailed knowledge of office procedures and administrative principles and concepts to support administrative and clerical support functions in the planning and accomplishing assignments. Provides administrative support to AEE managers and executives by coordinating and scheduling specific meetings and conferences, collecting information, and organizing briefing notes and materials and tracking deadlines. Works with more experience staff in coordinating and tracking AEEs overall response to action items.

Provides support to the manager and employees in the day-to-day operations, which may include several of the following areas: fiscal management, travel, management information systems, contract administration, property management, and procurement. Coordinates travel arrangements, assists with time and attendance administration, labor distribution reporting, purchasing, correspondence control/ filing, and maintains calendars. Provides procurement support, maintains property records, and telephone and overall office management support to assist more experience professionals.

Applies administrative guidelines to collect and consolidate information, such as briefing materials, reports, and similar documents for used senior management in the preparation of presentations. Collects program information from FAA personnel and enters it into information systems. Inputs budget expenditures; purchasing and inventory; organizing and maintaining files, documents, and records. Supports more experience professionals in the implementation of new office policies and systems.

Demonstrates some independence in planning time and using assigned resources to accomplish tasks or small projects. Collects and analyzes budget and financial data to identify problems and recommend improvements to systems and processes. Refers problems and work issues to a manager, project/program manager, team leader, or more experienced professional when guidelines are not available or applicable. Established policies/procedures provide guidance for most assignments but allow some discretion for employee to select the most appropriate approach(es). Typically receives guidance on selecting approaches from a manager, project/program manager, team leader, or more experienced professional.

Provides supports for program operations and their interconnectedness. Conducts researches and analysis on space management, travel administration, overtime usage trends, leave usage, etc. to identify problems. Assists more experience specialist with the drafting of administrative directives or revisions and in assisting with the implementation of recommended changes.

Contacts are primarily internal to the organizational unit, and with managers and other employees to share information, provide data and/or written analyses, explain the statuses of assignments and follow up on actions to ensure timely completion and the smooth flow of communication. Has frequent contacts with Congressional staff, Federal, state, and local officials, business executives, customers, and LOB/SO officials for obtaining information, explaining regulations, and discussing customers situation.

Job Requirements:
Requirements Conditions of Employment

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Must submit an SF50 (See Required Documents).
Travel Required: 10% (Domestic Only)

Qualifications

To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-F, FG/GS-5/6/7/8/9 level. This experience is typically related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been at least equivalent to the next lower level in the normal line of progression for the occupation in the organization.

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SPECIALIZED EXPERIENCE IS DEFINED AS:

Experience conducting research to identify administrative or program problems.

AND;

Experience coordinating and scheduling meetings and conferences, collecting information, and organizing briefing notes and materials, and tracking deadlines.

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You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.

Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE. You may be asked to provide evidence or documentation that you have this type of experience later in the selection process. Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification.

*Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position.*

Applicants may be asked to verify information on your application for employment with the FAA.

**All qualification requirements must be met by the closing date of this vacancy announcement.**

Eligible applicants meeting the minimum qualification requirements and/or selective placement factor(s) (SPF) may be further evaluated on the Knowledge, Skills and Abilities (KSA) and/or Quality Ranking Factor (QRF) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; (3) alphabetical; or (4) priority grouping, and referred to the selecting official for selection consideration.

Education

Education substitution for FV-G: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related or a combination of education and experience may be qualifying for this position. Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work. Refer to OPM's Operating Manual Qualification Standards for more information: http://www.opm.gov/qualifications/sec-iv/a/gs-admin.asp

If qualifying based on education, Applicants MUST submit a copy of their college or university transcript by the closing date. If selected, an official transcript will be required. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: DAPIP | Homepage (ed.gov)

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

Only supplemental documentation (e.g. transcript, certifications, SF-50, and/or veterans' documentation) will be accepted in combination with your on-line application or faxed to 202-267-7032. These documents must be uploaded on faxed or before the closing date of the announcement. All submitted documents must reference the announcement number.

For guidance on how to create a Federal resume, visit http://www.archives.gov/careers/jobs/forms/resume-guide.pdf.

Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, illegible or missing documents.

Please DO NOT email your application documents. We cannot accept documents received via the email system. Documents sent via email will NOT receive consideration.

Applicants claiming eligibility for the Expanded Veterans Hiring Opportunity (EVHO), MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office. Eligibility for EVHO will be considered based on applicable documentation submitted by the closing date.

If you are a current or former Federal employee (including a current FAA employee), you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are a current Federal employee and need a current copy of your SF-50, please contact your personnel office. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/. If you are a former Federal employee, you can obtain a copy of your SF-50 by writing the National Personnel Records Center Annex, 1411 Boulder Boulevard, Valmeyer, IL 62295. Additional information is available from this link: https://www.archives.gov/st-louis/opf.

Expanded Veterans Hiring Opportunity (EVHO) are preference eligibles and veterans who are honorably discharged from the Armed Forces after completing at least three (3) years of continuous active service. Applicants claiming eligibility for EVHO, MUST submit a DD Form 214 reflecting character of service to verify eligibility by the closing date of the announcement as requested by the Human Resource Office. Eligibility for EVHO will be considered based on applicable documentation submitted by the closing date.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Salary Range: $69,444 - $107,649

Job Ident #: 794722300

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Management Support Specialist

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