Procurement Executive

PROCUREMENT EXECUTIVE

Initial Procurement Category: Operations - Fuel

COMPANY

When it comes to innovation and achievement there are few organisations with a better track record. Join us and you’ll be able to play a big part in the success of our highly successful, fast-paced business that opens up Europe so people can exercise their get-up-and-go. With over 300 aircraft flying over 1000 routes to more than 35 countries, we’re the UK’s largest airline, the fourth largest in Europe and the tenth largest in the world. Flying over 90 million passengers a year, we employ over 16,000 people. Its big-scale stuff and we’re still growing.

TEAM

The Procurement Team manage a significant proportion of the total easyJet external spend and revenue which amounts to over £3 billion per annum, covering Customer, Operations including Fuel and Ground Handling, Commercial, Business, Corporate, Finance, People and IT functions. The Procurement Executive reports to either the Lead Procurement Manager or Procurement Manager depending on the category team structure.

CATEGORY FOCUS

Although the job descriptions across Procurement are generic for the same grade, the commodity category focussed on will be different and may change from time to time in line with individual career development needs and the changing demands of the business.

The initial category of focus for this role is Jet Fuel, reporting to the Lead Procurement Manager (Fuel). The fuel category team is responsible for the sourcing of easyJet’s fuel requirements across all of the locations we operate to. In addition to this, there will be active involvement in contract and supplier management activity. At present the outlook for jet fuel is changing as a new type of “Sustainable Aviation Fuel (SAF)” is gradually being introduced into the supply chain. The fuel category team will also assist the business in ensuring we purchase SAF in the appropriate amounts and to the correct specification. 

JOB PURPOSE

> To support the category team in developing and delivering the Category Plan for the allocated category of spend
> Contribute to the delivery of value for money in the allocated category by creating, running and evaluating tenders as directed by the line manager
> Negotiate with suppliers to achieve the best terms possible for easyJet
> Maintain  the complete view of all supplier contracts relating to the allocated category of spend and actively take part in associated supplier management (risk/contract/performance and relationship management), documenting agreed actions and progress.
> Provide insights into the spend patterns and supplier performance within the allocated category through analysis and reporting, providing a view into the development of the supply market, changing requirements and developing spend over the coming years.
>To provide a deputy for the Procurement Manager and/or Lead Procurement Manager, with a focus on development in role and opportunities for learning and growth through up ranking.
> To be passionate about the easyJet mission to make travel ‘easy and affordable’ and promote easyJet as a customer of choice to suppliers
> Continually learn about developments in the wider jet fuel industry, so as to assist in keeping the Category Strategy up to date, progressive and meaningful

JOB ACCOUNTABILITIES

> Assist in the preparation, launch and evaluation of pre-qualification questionnaires relating to the allocated category of spend
> As directed by the line manager, take responsibility for tenders, negotiations and contract development for a subset of the category spend/contracts including ad-hoc requirements.
> Working with Legal, prepare contract documentation for those suppliers successful in winning business
> Prepare contract award letters and Contract Summary Sheets and circulate for approval both internally (for CSS) and externally (for contracts) using DocuSign.
> Work with Finance to complete financial analysis of bids and any commercial issues, providing concise and clear recommendations and actions to the business and category  team.
> Work collaboratively with business areas to onboard suppliers including set up in ERP
> Ensure all in-progress and finalised documentation relating to sourcing, contract and supplier management is stored in agreed corporate locations
> Maintain data relating to contracted suppliers, contracts and associated fee structures in company systems in order to ensure the smooth and accurate payment of supplier invoices
> Process changes to contracts during their lifetime and support the business area with management of contracts
> Procurement dashboard maintenance and monthly reporting generation
> Triage and resolve queries from the business and suppliers on Scout, Procurement policy and processes
> Proactively identify ways to improve existing processes through streamlining, standardisation and automation
> Promote and adhere to the Procurement Policy and SRM framework
> Be a Procurement Ambassador, reinforcing procurement compliance among our business stakeholders
> When requested, actively support other category teams during times when it is necessary to balance workload between teams

KEY SKILLS REQUIRED

> Educated to degree level or has applicable equivalent experience from a similar role
> A formal CIPS qualification would be an advantage
> Experience of working within Procurement category teams on sourcing projects and contract management
> Excellent analytical skills, with accuracy and clear presentation of methods and results
> Positive attitude and comfortable managing ambiguity
> Excellent stakeholder management and presentation skills
> Excellent written, verbal, communication and problem-solving ability
> Strong personal resilience

LOCATION & HOURS OF WORK
This full-time role will be based in Luton and will be 40 hours per week. We support hybrid working and we spend three days per week in the office.

About easyJet
At easyJet our aim is to make low cost travel easy – connecting people to what they value using Europe’s best airline network, great value fares, and friendly service.

It takes a real team effort to carry over 90 million passengers a year across 35 countries. Whether you’re working as part of our front line operations or in our corporate functions, you’ll find people that are positive, inclusive, ready to take on a challenge, and that have your back. We call that our ‘Orange Spirit’, and we hope you’ll share that too.

Apply
Complete your application on our careers site.

We encourage individuality, empower our people to seize the initiative, and never stop learning. We see people first and foremost for their performance and potential and we are committed to building a diverse and inclusive organisation that supports the needs of all. As such we will make reasonable adjustments at interview through to employment for our candidates.

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