Office Administrator

Job Description:

The primary purpose of the Office Administrator to provide administrative support to the organization at De Havilland Aircraft of Canada. We are looking for a high energy individual with exceptional interpersonal skills, strong communication ability (both verbal and written) and a willingness to be adaptable to a changing environment. You have good initiative and are able to use appropriate judgement in your work, understanding how to prioritize work and adapt when requirements change, or deadlines move.You are a team player wanting to join a group of passionate aviation enthusiasts. Our organization produces and supports a fleet of aircraft with purpose in the world and we look for employees who want to join this effort. You are someone who is willing to be flexible when the work requires you to support the team and in return, we commit to ensuring you learn about the business and have opportunities to develop your skills.Key ResponsibilitiesManage daily requirements at reception (receiving external vendors, couriers, signing in visitors, mailing, answering phones, creating ID badges, etc.)Ensure stationary and other required supplies are checked, ordered, and approved on a regular cadenceMaintain action logs which track progress against deadlines for the team. Provide follow up notification and reminders where necessarySupport the development of status reports, presentations, and other documentationSupport teams with follow up and/or corrective actions related to operational departmentsOrganize and perform general administrative dutiesMaintain current safety documentation to ensure alignment with document control requirementsCoordinate and manage meetings, conferences, and other organizational engagementsMaintaining boardroom(s), ensuring they are organized, supplied and presentable for customers or other visitorsPrepare agendas and meeting minutesProvide support for requests to host meetings, training sessions, events, or tours.Perform other administrative or office duties, or projects as required or as assigned.Qualifications3+ years or equivalent experience in an (office) assistant roleExperience with international travel and/or event planning considered and assetExperience in preparing documents, reports, and spreadsheetsSkillsAdvanced working knowledge with Microsoft Office (Word, Excel, and PowerPoint)Accurate and strong data entry and data analysis skillsProven track record in managing multiple priorities, multitasking, and meeting deadlines in a busy environment where priorities may change quicklyStrong ethics and the ability to provide a high degree of confidentialityAble to work with minimal supervision/independently and collaborativelyProblem solverExcellent organizational, written, and verbal communication skills with a strong attention to detailAbility to work flexible hours including evenings and weekends when required

Job Ident #: 2024

Company Details

De Havilland Canada

123 Garratt Blvd
Toronto, Ontario M3K 1Y5 Canada
dehavilland.com

Throughout an impressive 75-year history of producing various models of aircraft in Canada and for the world, De Havilland has always proudly been known for its adaptability and dependability. Being responsible for creating some 3,500 aircraft—includ...

Supported Manufacturers:
De Havilland

Supported Models:
Dash 8-400

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Job Info

Location

Calgary, Alberta, Canada

Type

Permanent

Company Details

De Havilland Canada

123 Garratt Blvd
Toronto, Ontario M3K 1Y5 Canada
dehavilland.com