Executive Assistant

NetJets •

Paco de Arcos, Oeiras, Portugal

Position Type: Permanent

Job Description:

Purpose of Position

Provide right hand support to the relevant senior management members, managing all business-related affairs daily and assist with the implementation and development of any special projects to support management in the effective coordination of their daily activities and ensuring that established goals are effectively achieved.

Tasks and Responsibilities

Assist and support the CFO, Executive Director, Sales & Service and Director of Human Resources, manage their business affairs on a daily basis and perform all administrative/ secretarial tasks to ensure the effective coordination of their activities;
Organise senior management members agendas to keep their diary up-to-date and maximise their time efficiency;
Provide backup support for other ELT members as required;
Coordinate arrangements for meetings and conferences, assembling appropriate material to ensure their smooth execution;
Liaise with Travel to coordinate all requested travel arrangements to ensure that itinerary and accommodation are efficiently arranged;
Organise visits and host VIP Guests to ensure a successful visit and guarantee that the best image of NetJets is always transmitted;
Assist with the preparation and documents sharing, as necessary.

Education

Bachelor's

Certifications and Licenses

Years of Experience

2-4 years of experience

Core Competencies

Strives for Positive Results

Curiosity

Collaboration

Adaptability

Service-Oriented

Knowledge, Skills, Abilities and Other (KSAOs)

Minimum 3 years as Personal Assistant at senior level, ideally at CEO/board level;
Excellent organisation skills, able to cope with multiple priorities in a changing environment;
Fluency in Business English (written and spoken);
Proficiency in MS Office.

Job Ident #: 14379-en_US

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Executive Assistant

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