Serves as the Administrative Specialist in a Federal Aviation Administration (FAA) Region, Office of Policy and Strategic Engagement (APL), Office of National Engagement and Regional Administration (ARA). This position directly supports the Regional Administrator (RA) and reports directly to the RA,
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Administrative Specialist
Job Description:

Serves as the Administrative Specialist in a Federal Aviation Administration (FAA) Region, Office of Policy and Strategic Engagement (APL), Office of National Engagement and Regional Administration (ARA). This position directly supports the Regional Administrator (RA) and reports directly to the RA, Deputy RA (DRA), or Supervisory Senior Advisor. The position provides a wide range of administrative support for a variety of projects associated with the functions of the RA.

Duties Help

Overall objectives and resources available for projects, studies, or reports are established by the supervisor in collaboration with the Administrative Officer (AO). Incumbent works independently, having developed expertise in the line of work. Incumbent resolves most conflicts that arise, coordinates the work with others when necessary, and interprets policy on their own initiative in terms of established objectives. Incumbent determines the approach to be taken and the methodology to be used. Supervisor and AO are kept informed of progress and potentially controversial matters. Completed work is reviewed from an overall standpoint in terms of feasibility, compatibility, or effectiveness in meeting requirements or expected results.

Assists the AO by completing assigned projects and studies. May serve as a team member on larger more complex projects and studies. Upon request, assembles, summarizes, analyzes and presents data with recommendations for required action to the AO.

Provides administrative support at meetings as identified by the RA and DRA. Coordinates conferences and assists with regional programs and other special events.

Collects and organizes data for various reports and organizes and presents to RA and DRA to meet associated deadlines. Establishes and maintains subject matter files. Assembles and summarizes information from files for RA and DRA.

Serves as back-up to the AO. Assists with all aspects of the AOs work, as directed, in order to perform tasks associated with surges in workload, for continuity of ongoing workload, special projects, and in the AOs absence.

Reviews and manages incoming and outgoing correspondence for applicability, appropriate routing, accuracy, and format. Maintains the automated mail control program to log, edit, and query all correspondence. Works closely with lines of business and staff offices as well are the Administrators Correspondence office, to ensure controls are answered in a timely manner.

Coordinates travel plans and manages calendar for meetings, conferences, teleconferences, etc., and ensures detailed itineraries are completed, briefing materials are ready, and follow-up actions are tracked.

Provides back up administrative liaison support as needed, for assigned responsibilities between the RA’s office and other regional and national offices within the FAA; other Federal agencies; local and state government offices; and private organizations.

Works in a team environment to ensure continuous support coverage for the RA’s office.

Maintains an awareness of the latest trends in office management and office technology.

Performs other duties as assigned.

Job Requirements:
Requirements Help
Conditions of employment
  • US Citizenship is required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • Must submit an SF50 (See Required Documents).
  • This position has a positive education requirement. Transcript(s) required.
Qualifications

FV-G: To qualify at this level you must demonstrate that you possess at least one year of specialized experience equivalent to FV-F/GS-9 or Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience: Experience in professional writing; Experience in working in an organization which frequently deals with political issues; Experience using Microsoft Office products to produce produce letters, reports, spreadsheets, databases, presentations, and graphs; Experience in records management and travel coordination.

Education

This position has a positive education requirement: Applicants must submit a copy of their college or university transcripts(s) and certificates by the closing date of announcement to verify qualifications. If selected, an official transcript will be required prior to appointment. You may upload these documents with your application in USAJOBS or fax it to fax number provided in the announcement (please include announcement number on each page).

Failure to do so will result in loss of consideration.

Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/accreditation.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited U.S. educational institution in terms of equivalence to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered.

Substitution of education or equivalent combinations of education and experience may be qualifying for this position. Refer to OPM's Operating Manual Qualification Standards at, http://www.opm.gov/qualifications/standards/group-stds/Gs-cler.asp for more information.

Preview job questionnaire

Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.

The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements

All, some, or none may be interviewed.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each Knowledge, Skills, or Ability, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job. Qualification requirements must be met by the closing date of this vacancy announcement. Applicants may be asked to verify information on your application for employment with the FAA.

This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: http://jobs.faa.gov/FAACoreCompensation.htm

This is not a bargaining unit position.

Links to Important Information: Locality Pay, COLA

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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.



IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents Help

All applicants MUST submit the following:

1) Resume with complete work history; and

2) A copy of your most recent SF-50 (Notification of Personnel Action).

3) A copy of the qualifying transcript if qualifying on the basis of education only (see the Education Section above).

Supporting documentation may be faxed to 404-305-5401. Please DO NOT email your application documents. We cannot accept documents received via the email system. Documents sent via email will NOT receive consideration.Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, illegible or missing documents.For guidance on how to create a Federal resume, visit http://www.archives.gov/careers/jobs/forms/resume-guide.pdf.(3) A copy of the qualifying transcript if qualifying on the basis of education only. (See the Education Section above.)(2) a copy of your most recent SF-50 (Notification of Personnel Action).(1) resume with complete work history; andALL applicants MUST submit the following:



This position has a positive education requirement; college transcripts are required for ALL candidates newly appointed to the FAA in the 301 series.

College transcripts must be submitted from current FAA employees applying for internal vacancies if they have never held a position in the 301 series with the FAA.

College transcripts are not required from current FAA employees who are currently occupying a 301 series.

If selected, official transcripts are required prior to employment.

If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Company Details
Federal Aviation Administration
800 Independence Ave, SW
Washington, DC 20591 USA
www.faa.gov/jobs
665 Open Jobs Available
Our continuing mission is to provide the safest, most efficient aerospace system in the world. We strive to reach the next level of safety, efficiency, environmental responsibility and global leadership. We are accountable to the American public and ...

Benefits:
TBD
(Job and company information not to be copied, shared, scraped, or otherwise disseminated/distributed without explicit consent of JSfirm, LLC)
Job Info
Location
College Park, Georgia, United States
Type
Contractor
Salary Range
$66,262 - $102,716
Company Details
Federal Aviation Administration
800 Independence Ave, SW
Washington, DC 20591 USA
www.faa.gov/jobs
665 Open Jobs Available
Our continuing mission is to provide the safest, most efficient aerospace system in the world. We strive to reach the next level of safety, efficiency, environmental responsibility and global leadership. We are accountable to the American public and ...

Benefits:
TBD

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