Administrative Assistant

Federal Aviation Administration •

Watkins, Colorado, United States

Position Type: Contractor

Job Description:

Serves an Administrative Assistant in a Flight Standards functional area. Incumbent will be responsible for providing administrative support on assigned programs and management functions. Incumbent will support the office by ensuring administrative processes function smoothly and effectively. May work as a team member on various projects.

Duties

Incumbent will provide essential administrative and operational services in support of assigned organizational unit or sub organization. Provide advice and guidance to management on varying fiscal and administrative matters. Apply basic knowledge and understanding of management principles, practices, methods, and techniques.

Provide and secure the resources or services needed to support the assigned organization. The work involves direct assistance to a supervisor who has the primary responsibility for the direction of the established organization to accomplish the mission. As the office Administrative Professional, the incumbent is responsible for examining current office practices and policies and recommends improvements. Keep staff current on procedural changes. Interprets new or modified administrative directives and disseminates information. Provide advice and assistance on all issues pertaining to various administrative programs.

Coordinate and compose standard operating procedures in conformance with current guidelines. Ensure travel orders and associated travel documents are prepared accurately and comply with regulations. Analyze needs and prepares requests for supplies and equipment. Coordinate with Human Resources to obtain guidance on staffing needs, and other offices on logistics and property management for the office. Assist in determining budget requirements using basic budget and financial principles and techniques. Manage the office Government Vehicle Program. Provide administrative support for the office OSHA programs.

Coordinate with the manager and/or other employees as needed to complete tasks. Work under instructions provided by the manager. Established policies/procedures provide guidance for most assignments. Refer problems and issues to a manager or more experienced professional.

Contacts are with management and staff employees within the Flight Standards office to coordinate work assignments. Periodically interfaces with other lines-of-business and external stakeholders to coordinate activities, or complete work assignments.

Incumbent will perform basic but progressively more difficult assignments under close direction of a manager, project/program manager, team leader, or more experienced professional.

Performs additional duties as they are assigned.

Job Requirements:
Requirements Conditions of Employment

US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Interviews may be conducted.

Qualifications

FV-F: To qualify for this position at the FV-F (FG/GS 5-9), you must demonstrate in your application that you possess at least three years of progressively responsible general experience that demonstrates the ability to analyze problems to identify significant factors, gather pertinent data, recognize solutions, plan and organize work and convey information, with at least one year equivalent to the FG/GS-4 level. Such experience may have been gained in administrative, professional, technical, investigative or other responsible work. Experience in substantive and relevant secretarial, clerical or other responsible work may be qualifying as long as the work experience provides evidence of the knowledge, skills and abilities necessary to perform the duties of this position.

Education

Education substitution for FV-F: Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, gained from an accredited college or university.

If qualifying based on education, Applicants MUST submit a copy of their college or university transcript by the closing date. If selected, an official transcript will be required. You may upload these documents with your application in USAJOBS or fax it to (206) 231-4150 (please include announcement number on each page). Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/indez.html

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US. educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included in your application package. If you do not include a copy of the evaluation as part of your application package, your foreign education will not be considered.

Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Required Documents

Current or Former Federal employee (including a current FAA employee): You MUST submit a copy of your most recent (non-award) SF-50, Notification of Personnel Action, or equivalent document that verifies tenure (block 24, code 1 or 2). Failure to provide the required documentation by the closing date of this announcement will result in non-consideration for this position.

Applicants must apply online to receive consideration for this vacancy announcement. Faxed, mailed or e-mailed applications cannot be accepted. If you need to submit additional documents to supplement your on-line application (e.g. transcripts, SF-50, or veterans' documentation) you may upload these documents with your application in USAJOBS. Supplemental documentation can also be faxed to 206-231-4150 on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth.

All Veterans: If you are claiming veterans' preference, you must submit either a DD Form 214 Certificate of Release or Discharge from Active Duty (Member 4 Copy or equivalent), or a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions. If you are claiming 10 point preference, you must also submit a completed SF-15, Application for 10-Point Veteran's Preference, and supporting documents outlined on the SF-15. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

If you are claiming 10 point preference but fail to submit the supporting documents outlined on the SF-15, you will be tentatively assessed as a 5 point preference eligible provided your DD Form 214 reflects that you have the service required to qualify for preference. Documents must be uploaded or faxed to the Servicing Human Resource Management Office listed in this announcement and all documents must be received by the closing date of the announcement. If you fail to submit documentation, you will be assessed as a non-veteran.

Veterans currently on active duty claiming veterans' preference: You will be granted tentative preference if you submit a document from the armed forces certifying that within 120 days you are expected to be discharged or released from active duty service under honorable conditions and your application shows that you have the required service. Prior to being appointed, you must provide to the Servicing Human Resource Management Office a DD Form 214 documenting discharge/release and showing that the service was honorable or general. If you are on terminal leave, you must provide documentation certifying authorized terminal leave.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Salary Range: $59,214 - $88,824

Job Ident #: 795289700

(Job and company information not to be copied, shared, scraped, or otherwise disseminated/distributed without explicit consent of JSfirm, LLC)

Administrative Assistant

Company Overview