Position Summary
Position Summary:
The Office Administrator / Office Manager is an hourly, non-exempt position responsible for keeping day-to-day office operations running smoothly. This role serves as the central point of contact for employees, vendors, and visitors; manages facilities and supplies; supports basic HR, finance, and IT coordination; and helps leadership with scheduling and communications. The ideal candidate is organized, resourceful, tech-savvy, and committed to creating a professional, welcoming, and efficient workplace.
Responsibilities
- Office Operations & Facilities
- Maintain office supplies, kitchen inventory, and equipment; manage reorder cycles
- Coordinate building services, cleaning, repairs, and maintenance with landlords/vendors
- Oversee office safety, access control, and space planning; track seating charts and moves
- Scheduling, Meetings & Travel
- Coordinate calendars, meeting logistics, room bookings, and AV support
- Arrange travel itineraries and accommodations; prepare agendas and materials
- Support company events, offsites, all-hands, and team gatherings
- Administrative & Executive Support
- Draft, edit, and format documents, presentations, and internal communications
- Maintain filing systems (digital and physical), records, and templates
- Assist executives with calendar management, expense reporting, and special projects
- People Operations Support
- Maintain org charts, office rosters, and emergency contact lists
- Help track training compliance, support engagement initiatives
- Policy, Compliance & Process Improvement
- Maintain SOPs, handbooks, and office policies; ensure signage is up to date
- Support safety protocols and incident reporting; coordinate drills where applicable
- Identify process gaps; propose and implement improvements that save time and cost
- Other Duties
- Support internal communications and culture-building activities
- Coordinate charitable or community initiatives
- Perform ad hoc projects as assigned
Qualifications
- Experience: Entry-level
- Education: Associate’s or Bachelor’s degree preferred; equivalent experience accepted
- Communication: Excellent verbal and written communication; professional presence
- Organization: Strong time management; ability to prioritize and handle multiple tasks
- Confidentiality: Trustworthy with sensitive information and personnel matters
- Customer Service: Friendly, solutions-oriented mindset with a high level of ownership
- Problem Solving: Proactive, resourceful, and able to resolve issues with minimal guidance
Skills & Competencies
- Strong proficiency with Microsoft 365 (Docs/Word, Sheets/Excel, Slides/PowerPoint)
- Calendar and meeting tools (Google Calendar, Outlook, Zoom/Teams)
- Collaboration tools (Teams), project tools , and ticketing systems
- Vendor and contract coordination; basic facilities and safety knowledge
- Attention to detail; process documentation and SOP development
- Ability to lift up to 25 pounds and set up meeting rooms or event spaces as needed
Pay, Benefits, Work Schedule
Competitive Compensation
- Pay Range: $23.76/hr to $39.61/hr
- Participation in Annual Incentive Program
Benefit & Retirement Plans
Parker offers competitive benefit programs, including:
- Comprehensive coverage for medical, prescription drugs, dental, vision, voluntary optional life, accident insurance, hospital indemnity insurance and critical illness insurance with competitive premium cost.
- 401(k) Plan with company matching contributions at 100 of the first 5 of pay.
- Company provided defined-contribution retirement plan with annual contribution equal to 3 of pay.
- Career development and tuition reimbursement.
- Other benefits including paid parental leave, short and long-term disability programs, adoption assistance, a Care.com membership and financial planning assistance are provided at no cost to you.
- Supplemental benefit programs including identity protection, legal protection, and pet wellness are available at competitive rates.
- Paid Time Off and Company-Paid Holidays.
Pay, Benefits, Work Schedule
Working Hours, Classification & Pay
Equal Employment Opportunity
Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. However, U.S. Citizenship, Permanent Residency or other appropriate status is required for certain positions, in accord with U.S. import & export regulations.(“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”)
If you would like more information about Equal Employment Opportunity as an applicant under the law, please go to Employees & Job Applicants U.S. Equal Employment Opportunity Commission
